eIACUC

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Overview of Project

Research information Systems(RIS) in partnership with the Office of Animal Resources (OAR), the Institutional Animal Care and Use Committee (IACUC) Office and with research faculty and research staff stakeholder advisory groups  will create eIACUC. The eIACUC system will provide University of Iowa researchers and staff as well as IACUC team members a system for creating, reviewing and approving animal protocols.  This electronic animal protocol (eIACUC) system will replace the current paper-based Microsoft Word protocol review process and the Program Assistant database.  This electronic system will also integrate with the Animal Operations system resulting in improved efficiencies and reduced administrative burden for researchers and IACUC staff.

Vision

eIACUC is a comprehensive electronic animal application system which will expedite the creation, review and approval of research projects. This system utilizes smart form technology, enhanced workflow, document management and report functionality, and includes consolidated communication capabilities that will reduce administrative burden and facilitate animal research.

Goals

  • Create an innovative electronic animal (use) protocol (eIACUC) built on smart form technology, specific for each species that offers template language, procedure standardization and is easy to use.
  • Refine business processes, technologies and interfaces to improve animal research administration, promote collaboration and ensure compliance.
  • Integrate with other electronic systems such as the Animal Operations system resulting in improved efficiencies and reduced administrative burden for researchers and IACUC Staff.
  • Expedite the animal protocol preparation, submission, and review and approval process.
  • Provide transparent access to animal research information for investigators and research personnel.
  • Enhance communication between the IACUC staff and researchers by implementing an interactive system which provides accurate and current protocol information.
  • Reduce ambiguity from the animal protocol submission process by providing fast and easy access to information for researchers.
  • Create an innovative system that offers flexibility for future enhancements.
  • Leverage existing IT platform infrastructure found in UI’s  electronic (Hawk) IRB system
     

Announcements

The eIACUC project consists of 8 phases. Phase 1 and Phase 2 of the project have been completed. Advisory Groups continue to meet on a recurring basis. Phase 3 of the project is on schedule.

Governance

The Vice President for Research Information Technology Advisory Committee oversees eIACUC as one part of the larger electronic Research Administration (eRA) project. The eIACUC Project Leadership Team directs the actions of the Functional and Technical Module Leads Team.

Project Team

Timeline

April 2013 – September 2013 – First species form

  • Create first species form
  • Allow attachment of additional species to protocol for submission to IACUC office

 

September 2013 – March 2014 – Additional species forms

  • Create all of the additional species forms

 

April 2014 – July 2014 – Form workflow

  • Integrate with new campus workflow system as appropriate
  • Create internal / PI workflow process

 

July 2014 – October 2014 – Meeting Management

  • Manage protocol review process

 

Additional work in 2014 and beyond

  • Reporting
  • Compliance monitoring

 

= Next Milestone

 

Partnerships

The Faculty Advisory Group for eIACUC Conceptual Design and the Research Staff Stakeholders Group represent the needs of the research community.

Faculty Advisory Group for eIACUC Conceptual Design
Kevin Campbell (Physiology and Biophysics)
John Engelhardt (Anatomy and Cell Biology)
John Freeman (Psychology; IACUC Chair)Bernd Fritzsch (Biological Sciences)
Donna Hammond (Anesthesia-Medicine)
Pat Schlievert (Microbiology)
Curt Sigmund (Pharmacology)

Research Staff Stakeholders Group
Rob Crawford- Campbell’s lab (Physiology and Biophysics)
Debbie Davis- Sigmund’s lab (Pharmacology)
Doug Fredericks - Buckwalter’s lab (Orthopedics)
Elizabeth Luczak- Anderson’s lab (Medicine)
Stephanie White – Hammond’s lab (Anesthesia)
Weihong Zhou – Engelhardt’s lab (Anatomy and Cell Biology)
Patrick Dominy-RIS
Jose Jimenez-RIS
Gayle Elliott- RIS
Paul Cooper -OAR
Nancy Figler -IACUC

Feedback / Comments

If you have suggestions or feedback for the eRA Project Team, please don't hesitate to contact us at era-project@uiowa.edu.