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Overview of Project

This project will develop a comprehensive research administration system to:
  • Increase efficiency of  electronic processes 
  • Provide greater transparency  in review/negotiation process
  • Provide better integration with other research administration applications
  • Improve quality of data and reporting tools
  • Allow for electronic document retention
  • Improve compliance with Federal regulations, sponsor requirements and UI policies
 

Visions & Goals

The vision of the pre-award project is to redesign UIRIS and associated DSP business process software to improve transparency, decrease administrative burden, increase efficiency and customer service and effectively deliver DSP research information via the UI Research Portal.
 

Key Principles

  • Existing modules will be transitioned to UIRIS3 with significant redesign and/or improvements to features and functionality
  • Projects will be prioritized to provide the most significant benefit to campus and DSP users
  • Programming in current system will be ordered to fix existing bugs, provide immediate efficiencies to current process, and develop/test features to be transitioned to UIRIS3
  • New programming will be integrated, whenever possible, with other  UI systems and the Research Portal to reduce duplicative data entry and administrative burden
  • Key metrics will be collected as a function of the system, reducing  manual data entry
  • Standard and customizable reports will be developed for college/department/individual use
  • User friendly reporting tools will accommodate UI and public (non-UI) requests for information
 

Governance

Information Technology Advisory Committee in the Office of the Vice President for Research 
 

Project Team

 

Timeline

April 2012 – July 2012

  • Allow proposal routing forms to be routed with paper and ink signatures under special circumstances
  • Allow proposal routing forms in workflow to switch to paper routing
     

July 2012 – September 2012

  • Improve archiving of documents in the contract log
  • Add document archiving functionality to the proposal routing form log
     

August 2012 – December 2012

  • Review of information captured through DSP forms
  • Standardization of field names and use
  • Determining system of record for information
     

October 2012

  • Alternate paper routing form
  • Electronic Document retention
     

April 2013

  • Non-Monetary Routing form released to production
  • GAO access to document archive
     

October 2013

  • Improvements to proposal routing form including auto-emails to faculty collaborators, HSO, and IACUC.
  • Implementation of KNODE, a cloud based tool which automatically aggregates scientific content from publically available databases into individual expertise profiles for life science researchers
     

February 2014

  • In response to direct community feedback, modified UIRIS views to provide information on the full variety of research roles on a project (Contact PI; Multiple PI; Co-Investigator).
  • Repaired and updated MYSprie view for faculty access to personal funding data.
  • Increased security by removing unnecessary collection of Social Security Numbers
     

May 2014

  • Development of sub-award COI changes for proposal routing forms
  • Community engagement on DSP Tracking Log
     

Next

  • Completion of Tracking Log base functionality
  • Focus groups and pilot of Tracking Log

 

Partnerships

Grant Accounting Office
Conflict of Interest in Research Office
Human Subjects Office
Office of Animal Research
Environment Health Services
Research Information Systems
 

Feedback / Comments

If you have suggestions or feedback for the eRA Project Team, please don't hesitate to contact us at era-project@uiowa.edu.