University Classification: Accountant
Job Code: PBF1
Pay Level: 3A
Position #: 00239621
Org/Dept/Sub-dept #:90-9170
Position Reports to:Pam Lenz
Position #00016444

Position Specific Summary:

The State Hygienic Laboratory (SHL) at the University of Iowa, has an Accountant position available. The successful candidate will work closely with the SHL Administration and Finance team to support the finance and accounting activities effectively and efficiently.

Position Status: 1 Year Specified Term

Key Areas of Responsibilities and Specific Job Tasks

Classification
Key Areas of Responsibility

Specific Job Duties and Tasks

Financial Oversight and Budgeting

· May assist with reviewing unit budget information.

· Monitor accounts/expenditures; reconcile statements.

· Assist with the preparation of accounting reports and other financial information for other units.

Financial Reporting

· Complete basic and some complex recurring reconciliations and reporting following pre-established processes.

· Minimal to moderate involvement in month-end and year-end accounting/reporting.

Financial Analysis and Planning

· May perform basic, limited and primarily routine analysis.

· Prepare routine, standardized reports following pre-established processes.

· Use basic to moderate knowledge of financial systems.

Compliance with Policies, Regulations and Laws and Operational Oversight

· Possess basic knowledge of GAAP accounting standards.

· May contribute to implementation of policies and procedures related to accounting and reporting standards.

· Maintain records documentation of accounting transactions.

Post-Award Administration/Financial Responsibility

· Assist with the preparation and submission of post-award financial and material reports and schedules for University and granting agencies.

· Monitor accounts/expenditures; reconcile statements.

Transaction Processing

· Initiate basic and/or routine original and correcting journal entries.

· May review and approve routine transactions.

Leadership and Training

· May provide training and functional and/or administrative supervision for staff.

Universal Competencies

Collaboration/Positive Impact

Ability to work with a variety of individuals and groups in a constructive and civil manner and utilize existing resources and learning to achieve or exceed desired outcomes of current and future organizational goals/needs.

Diversity, Equity and Inclusion

Ability to work with a variety of individuals and groups in a constructive and respectful manner while appreciating the unique contribution of an inclusive workforce that brings together the talents of people across multiple identities, including: race, creed, color, religion, national origins, age, sex, pregnancy, disability, veteran or military status, sexual orientation, gender identity, or associational preferences.

Service Excellence/Customer Focus

Ability to meet or exceed customer service needs and expectations and provide excellent service in a direct or indirect manner. Ability to effectively transmit and interpret information through appropriate communication with internal and external customers.

Technical Competencies

Accounting

(Working)

· Works with financial transactions and related documentation within the organization.

· Maintains existing charts of accounts.

· Participates in accounting practices of classifying and recording financial data.

· Utilizes cost monitoring practices, techniques and considerations.

· Follows regulations for entering and reporting the financial content in major accounting systems.

Financial Analysis

(Basic)

· Describes the concepts behind financial analysis and implications of financial data.

· Explains how financial statements are organized and the type of information they provide.

· Lists activities and responsibilities of financial analysts.

· Identifies major types of financial statements issued by the organization.

Financial Reporting

(Working)

· Uses basic tools to create simple financial reports.

· Successfully follows organizational methods and procedures for financial report writing.

· Meets organizational standards for financial report writing.

· Discusses the consequences of errors or inaccuracies in financial reports.

· Utilizes practices and guidelines for product profitability reporting.

Managing Expenses and Finances

(Basic)

· Describes the basic concepts behind the financial resource management process.

· Names major responsibilities of the financial management staff.

· Uses the basic tools necessary for managing expenses, budgets and investments.

· Lists key financial management reports and their use.

Grants and Contracts Development and Management

(Basic)

· Describes the major activities of developing and managing grants and contracts.

· Identifies methods of locating funding sources.

· Identifies methods for maintaining, tracking and updating information on funding sources.

· Identifies elements of standard grant proposal applications (e.g., needs assessments, project objectives, designs and methods, timelines, evaluations, budgets, data sources, etc)

This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his or her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.

As part of performing the key areas of responsibility and competencies described above, staff members are expected to meet reasonable standards of work quality and quantity, as well as expectations for attendance established by their supervisor. Staff members are also expected to comply with policies governing employee responsibilities and conduct, including those contained in the University Operations Manual.

Proficiency levels are defined as:

Basic Application - Uses basic understanding of the field to perform job duties; may need some guidance on job duties; applies learning to recommend options to address unusual situations.

Working Experience - Successfully completes diverse tasks of the job; applies and enhances knowledge and skill in both usual and unusual issues; needs minimal guidance in addressing unusual situations.

Extensive Experience - Performs without assistance; recognized as a resource to others; able to translate complex nuances to others; able to improve processes; focus on broad issues.

Expert/Leader - Seen as an expert and/or leader; guides, troubleshoots; has strategic focus; applies knowledge and skill across or in leading multiple projects/orgs; demonstrates knowledge of trends in field; leads in developing new processes.

Position Qualifications

Education or Equivalency Required

A Bachelor’s degree in Accounting, Finance or related field or an equivalent combination of education and experience is required.

Required Qualification

· Demonstrated professional or internship experience with bookkeeping, accounting, or finance.

· Ability to perform tasks that require accuracy, attention to detail, including accurate record keeping.

· Demonstrated excellent verbal and written communication, interpersonal, and relationship management skills, and ability to interact positively with a diverse population.

· Demonstrate working proficiency with Microsoft Office software, (Excel, Outlook, Word, PowerPoint, etc.).

· The ability to effectively transmit and interpret information through appropriate communication with internal and external customers.

· Ability to work within a team and alone or with limited guidance, as appropriate.

Desirable Qualification

· Experience with pre- and/or post-award grant management.

· Experience in government, academic, or public health laboratory setting.

· Research administration experience with federal or non-federal sponsors.

· Familiarity with university accounting, finance, or grant management systems.