University Classification:Collections / Exhibitions Manager
Job Code:PEA3
Pay Level:4A
Position #:00016761
Org/Dept/Sub-dept #: 04-0210-00003
Position Reports to: Stephen Lensink
Position #00000410

Position Specific Summary:

The Office of the State Archaeologist of Iowa (OSA) is seeking a Research Collections Director (RCD) to manage the State Archaeological Repository of Iowa, a core aspect of the OSA facility and its research and engagement programs. The repository contains an estimated 4,000,000 objects from 11,000 archaeological sites in Iowa. The RCD works closely with the State Archaeologist and Associate Director to facilitate access to collections and associated data for OSA research staff, UI faculty and students, visiting researchers, and Tribal and other descendant group representatives. The RCD oversees all aspects of the organization, processing, documentation, care, conservation, and storage of accessioned materials. The RCD collaborates closely with the OSA Archivist in the care and management of written documents, maps, and photos (and their digital versions) associated with the archaeological collections. The RCD coordinates with OSA Research Directors and visiting researchers to allocate laboratory space. This position requires the ability to lift 50 pounds and utilize ladders to reach shelves up to 10 feet in height, box making, hand tool, and power tool skills.

Position Status: 3 Year Specified Term

Key Areas of Responsibilities and Specific Job Tasks

Key Areas of Responsibility

Specific Job Duties and Tasks

Education and Exhibition / Outreach

· Cultivate relationships with users and contributors of collections to the State Archaeological Repository including Tribes, federal (e.g., United States Fish and Wildlife Service, United States Army Corps of Engineers, National Park Service) and state agencies (e.g., Iowa Department of Transportation, Iowa Department of Natural Resources, Iowa State Historic Preservation Office) cultural resource management archaeology consulting firms, researchers, museums, landowners, and artifact collectors.

· Collaborate with the OSA Strategic Initiatives Director to assist with education, outreach, and other service to the OSA, University, Association of Iowa Archaeologists, Iowa Archeological Society, Tribal and other descendant groups, and state of Iowa.

· Plan, implement and write text for exhibitions, educational programs, and tours.

· Train volunteers and employees for tours and events and education-outreach programming.

· Conduct tours and meet with classes.

· Advise the public about conservation best practices.

Scholarship and Research

· Enhance the reputation of the OSA and University at the state and national level by actively participating in professional societies and collaborating with Tribal and other descendant groups with an interest in Iowa archaeological material culture.

· Promote research and educational use of the collections; attend scientific conferences and sponsor-led work groups as a technical expert and present posters and papers to share results.

· Perform research on collections.

· Mentor students on research methodology using OSA collections.

Program Development and Administration

· Provide leadership, direction, and financial oversight of OSA collections and curation management activities to contribute to OSA success and foster a culture of innovation and high-level performance at both the individual and organizational levels.

· Develop and implement proposals for external funding to support collections management and curation needs.

· Hire, train, manage, and supervise student workers, volunteers and professional employees.

· Assure staff are compliant with UI policies and procedures.

Communication and External Relations

· Collaborate with the OSA Bioarchaeology Program Director to assist with OSA, University, State, Tribal and other descendant groups, and National stakeholder negotiations regarding implementation of the Iowa laws protecting ancient human remains and the Native American Graves Protection and Repatriation Act.

· Approve and implement donor and patron relations programming.

Loans and Acquisitions

· Implement best practices for collections management and keep informed on pertinent archaeological developments, especially in the Midwest and Plains; update and revise as needed OSA collection and curation policies, plans, and procedures.

· Coordinate and approve all collection acquisitions and loans of specimens and artifacts, including preparing agreements while properly applying University policies including coordination as appropriate with Risk Management.

Inventory, Catalog, and Data Base Management

· Oversee the use of OSA collections management databases and related documentation; prepare internal reports, reports to sponsoring agencies, and public reports on OSA collections as needed; serve as OSA representative to the University of Iowa Collections Coalition.

· Coordinate with national and international partnerships and initiatives.

Maintain and Preserve Collection / Exhibit

· Oversee and manage the organization, processing, documentation, care, conservation, and storage of accessioned materials including loan management; allocate laboratory space; train staff, interns, students, and volunteers in required curation protocols; and coordinate OSA compliance with UI environmental health and safety rules.

· Develop, implement, and manage Collection Preservation, Emergency Disaster and Environmental Plans.

· Inspect permanent collection to ascertain conservation needs and consult with conservators and arrange for treatment.

Universal Competencies

Collaboration/Positive Impact

Ability to work with a variety of individuals and groups in a constructive and civil manner and utilize existing resources and learning to achieve or exceed desired outcomes of current and future organizational goals/needs.

Diversity, Equity and Inclusion

Ability to work with a variety of individuals and groups in a constructive and respectful manner while appreciating the unique contribution of an inclusive workforce that brings together the talents of people across multiple identities, including: race, creed, color, religion, national origins, age, sex, pregnancy, disability, veteran or military status, sexual orientation, gender identity, or associational preferences.

Service Excellence/Customer Focus

Ability to meet or exceed customer service needs and expectations and provide excellent service in a direct or indirect manner. Ability to effectively transmit and interpret information through appropriate communication with internal and external customers.

Technical Competencies

Collections Content and Inventory Management


· Manages a variety of resource collections.

· Compiles, analyzes and uses usage statistics to determine additional needs.

· Debates the benefits and drawbacks for selecting various collection items.

· Participates in evaluation and selection of external reference sources and services.

· Upgrades the processes, tools and techniques for assessing collections and access to them.

· Prepares cost-benefit analysis of alternative or complementary collection objects.

Educational / Instructional Program Management


· Monitors the educational/instructional program management process and ensures correct standards and policies are appropriately implemented.

· Develops institutional partnerships with schools and other organizations to augment the development of education programs.

· Reviews the academic achievements of different educational programs and determines the most valuable programs for the institution.

· Advises on the benefits and drawbacks of inter-institutional agreements for the educational program.

Performance Management


· Identifies key issues in integrating selection, development, recognition, and reward systems.

· Coaches less experienced managers in the processes of performance management.

· Plays a leading role in designing individual and team reward and recognition systems.

· Champions a climate that supports and rewards excellent group and individual performance.

· Monitors industry for new approaches or ideas regarding performance management.

Planning: Tactical, Strategic


· Contributes to the overall strategic business goals and plans of the organization.

· Creates and implements a strategy for supporting current and future business needs.

· Directs the development, maintenance, and communication of own function's strategic plan.

· Reviews and consults on the final strategic plan in collaboration with the business units.

· Develops long-term strategies to deliver services that keep pace with technology trends.

· Monitors industry for innovations in planning processes.

Relationship Management


· Oversees "customer" reviews to clarify expectations and discuss actual service delivery.

· Coaches others in the value, issues, and methods of collaborative partnerships.

· Helps team, colleagues and others discern trends and their implications for service delivery, strategic direction, operational improvement, etc.

· Maintains status information on major developments in "customer" environment.

· Collaborates with clients in the pursuit of common work objectives.

· Fosters a climate conducive to establishing positive working relationships with outsiders.

This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his or her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.

As part of performing the key areas of responsibility and competencies described above, staff members are expected to meet reasonable standards of work quality and quantity, as well as expectations for attendance established by their supervisor. Staff members are also expected to comply with policies governing employee responsibilities and conduct, including those contained in the University Operations Manual.

Proficiency levels are defined as:

Basic Application - Uses basic understanding of the field to perform job duties; may need some guidance on job duties; applies learning to recommend options to address unusual situations.

Working Experience - Successfully completes diverse tasks of the job; applies and enhances knowledge and skill in both usual and unusual issues; needs minimal guidance in addressing unusual situations.

Extensive Experience - Performs without assistance; recognized as a resource to others; able to translate complex nuances to others; able to improve processes; focus on broad issues.

Expert/Leader - Seen as an expert and/or leader; guides, troubleshoots; has strategic focus; applies knowledge and skill across or in leading multiple projects/orgs; demonstrates knowledge of trends in field; leads in developing new processes.

Position Qualifications

Education or Equivalency Required

A Bachelor’s degree in anthropology, archaeology, museum studies or closely related field or an equivalent combination of education and experience is required.

Required Qualification

· Appropriate (typically 1-3 years) supervisory experience in curation and collections management in an academic and cultural resource management archaeology research environment.

· Effective communication, interpersonal, organizational, and leadership skills.

· Demonstrated ability to perform effectively in a diverse and fast-paced work environment consisting of multiple and changing priorities under minimal supervision.

· Proficiency with Windows Office programs especially Access, Outlook, Word, and Excel.

· Experience with high resolution digital photography of artifacts.

· Experience in stakeholder engagement and public education and outreach.

· Demonstrated ability to work with a variety of individuals and groups in a constructive and respectful manner while appreciating the unique contribution of an inclusive workforce that brings together the talents of people across multiple identities.

Highly Desirable Qualification

· M.A. or M.S. degree in anthropology, archaeology, museum studies or closely related field.

· 3-5 years supervisory experience in curation and collections management.

Desirable Qualification

· More than 5 years of supervisory experience in curation and collections management.

· Working knowledge of State and Federal curation regulations applicable to cultural resource management archaeology.

· Demonstrated experience working on collections-related issues with Tribal or other descendant group representatives interested in archaeological material culture.

· Experience as a Midwestern or Plains North American archaeologist with research interests that complements that of OSA staff.

· Experience with high resolution 3D artifact scanning.

· Record of obtaining funding to support collections management needs.

· Record of publications and active participation in professional societies.

· Ph.D. degree in archaeology or closely related field with collections emphasis.

See requisition # 21001769 at

Applicable background checks will be conducted.

The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, religion, associational preference, status as a qualified individual with a disability, or status as a protected veteran.