University Classification: Research Support Coordinator
Job Code: PRM1
Pay Level: 3A
Position #: 00111820
Org/Dept/Sub-dept #: 04-0200-00009
Position Reports to: Aaron Kline
Position # 00199940

Position Specific Summary:

The Research Development Office (RDO) seeks a Research Development Coordinator to provide administrative support and coordination for Research Development Office and Office of the Vice President for Research programs, including strategic funding initiatives. Support interdisciplinary research teams pursuing large-scale research projects by identifying funding sources and solicitations and assisting in grant proposal preparation. Facilitate internal funding programs and the institutional limited submission opportunities process. Coordinate competitive and strategic intelligence activities, proposal reviews, and planning and/or supporting program activities.

Key Areas of Responsibilities and Specific Job Tasks

Key Areas of Responsibility

Specific Job Duties and Tasks

Grant Exploration and Development

· Search databases of funding opportunities and other internet resources to identify appropriate funding agencies to support faculty/staff research and scholarly projects.

· Create standard elements of grant proposals including institutional resource language, management plans and letters of support.

· Respond to faculty inquiries regarding specific grant opportunities.

· Work closely with faculty to establish timelines to assure project deadline dates are met; monitor progress of proposal development and facilitate internal/external reviews of proposals prior to submission.

· Develop budgets; comply with internal and sponsor deadlines; obtain institutional approvals; route proposals; authorize and train users on electronic submissions systems.

Operational / Administrative Support

· Coordinate technical writing and editing services and external reviews in support of proposal development.

· Facilitate the institutional limited submission process. Communicate funding opportunities. Develop and send targeted emails to faculty and staff. Review proposals for completeness and eligibility. Schedule internal review committee and facilitate review process. Communicate with applicants

· Coordinate internal funding programs. Review proposals for completeness and eligibility. Schedule internal review committee and facilitate review process. Communicate with applicants.

External Communication and Negotiations

· Develop Office communications and communication strategies including targeted emails/broadcast emails, website content, and social media.

Post-Award Administration/Financial Responsibility:

· Assist with the compilation of, and compliance with, internal funding post-award requirements

· Respond to and facilitate inquiries from faculty/staff regarding internal grant budget questions, and with no-cost extensions

· Create, distribute, and receive internal grant progress reports

· Coordinate evaluation of internal funding’s return on investment


· Monitor compliance with contract/grant terms in accordance with University policies and state and federal regulations


· May provide functional supervision and/or administrative supervision of staff

Universal Competencies

Collaboration/Positive Impact

Ability to work with a variety of individuals and groups in a constructive and civil manner and utilize existing resources and learning to achieve or exceed desired outcomes of current and future organizational goals/needs.

Diversity, Equity and Inclusion

Ability to work with a variety of individuals and groups in a constructive and respectful manner while appreciating the unique contribution of an inclusive workforce that brings together the talents of people across multiple identities, including: race, creed, color, religion, national origins, age, sex, pregnancy, disability, veteran or military status, sexual orientation, gender identity, or associational preferences.

Service Excellence/Customer Focus

Ability to meet or exceed customer service needs and expectations and provide excellent service in a direct or indirect manner. Ability to effectively transmit and interpret information through appropriate communication with internal and external customers.

Technical Competencies

Grants and Contracts Development and Management


· Describes the major activities of developing and managing grants and contracts.

· Identifies methods of locating funding sources.

· Identifies methods for maintaining, tracking and updating information on funding sources.

· Identifies elements of standard grant proposal applications (e.g., needs assessments, project objectives, designs and methods, timelines, evaluations, budgets, data sources, etc)

Accuracy and Attention to Detail


· Processes detailed information with good accuracy.

· Utilizes specific approaches and tools for checking and cross-checking outputs.

· Develops and uses checklists to insure that information goes out error-free.

· Accurately gauges the impact and cost of errors, omissions, and oversights.

· Learns from mistakes and applies lessons learned.

Effective Communications


· Speaks/writes using correct language, mechanics, and gestures.

· Describes non-verbal behaviors that influence the interpretation of the message.

· Cites examples of effective and ineffective communications.

· Explains the importance of effective business communication.

Flexibility and Adaptability


· Explains the perspective that change is inevitable.

· Provides examples of flexible and inflexible behavior in the face of change.

· Seeks value in new ways of doing things.

· Easily copes with day-to-day frustrations, adversities and uncertainties.

Operational Functions


· Carries out assigned responsibilities that contribute to dept's function within the organization.

· Seeks guidance when assigned goals seem in conflict with other departments or overall strategy.

· Works with awareness of own department key operating issues and its key players.

· Is open to guidance regarding impact of own department work on other units in organization.

· Seeks advice regarding relevant regulatory and reporting environments.

Decision Making and Critical Thinking


· Assists in assessing risks, benefits and consideration of alternatives.

· Participates in documenting data, ideas, players, stakeholders, and processes.

· Applies an assigned technique for critical thinking in a decision-making process.

· Recognizes, clarifies, and prioritizes concerns.

· Identifies, obtains, and organizes relevant data and ideas.

This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of employees under his or her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.

As part of performing the key areas of responsibility and competencies described above, staff members are expected to meet reasonable standards of work quality and quantity, as well as expectations for attendance established by their supervisor. Staff members are also expected to comply with policies governing employee responsibilities and conduct, including those contained in the University Operations Manual.

Proficiency levels are defined as:

Basic Application - Uses basic understanding of the field to perform job duties; may need some guidance on job duties; applies learning to recommend options to address unusual situations. 

Working Experience - Successfully completes diverse tasks of the job; applies and enhances knowledge and skill in both usual and unusual issues; needs minimal guidance in addressing unusual situations.

Extensive Experience - Performs without assistance; recognized as a resource to others; able to translate complex nuances to others; able to improve processes; focus on broad issues.

Expert/Leader - Seen as an expert and/or leader; guides, troubleshoots; has strategic focus; applies knowledge and skill across or in leading multiple projects/orgs; demonstrates knowledge of trends in field; leads in developing new processes.

Position Qualifications

Education or Equivalency Required

A bachelor’s degree or related field or an equivalent combination of education and experience is required.

Required Qualification

· Administrative or program experience and/or project management experience (6 months -1 year).

· Excellent written and verbal communication skills, as demonstrated at a working proficiency level.

· Superior organizational skills, attention to detail, and high reliability.

· Demonstrated ability to provide high quality customer service in a deadline driven environment.

Highly Desirable Qualification

· Experience with research development and/or research administration, including knowledge of processes, tools, and services for proposal development, strategic research advancement, or enhancement of collaboration/Team Science (6 months - 1 year).

Desirable Qualification

· Demonstrated knowledge of effective strategies for working with diverse faculty, staff, and students.

· Working knowledge of University of Iowa policies, procedures, and regulations, and experience working with the University of Iowa Research Information System (UIRIS).

· General understanding of federal funding agencies and/or private foundations.

· Direct experience advising researchers on appropriateness of funding sources and strategies for interactions with agencies.

See requisition # 22004051 at

Applicable background checks will be conducted.

The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, religion, associational preference, status as a qualified individual with a disability, or status as a protected veteran.